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Clarion Help | 1994-10-18 | 149KB | 2,685 lines

gMLSTHIDX
Permit First Class Mail
  This field (Yes/No selection) controls whether the label generator
  will permit labels to be generated for addressees that cannot be
  classified for a bulk-rate.
For instance, non-USA addresses, or
  addresses without ZIP codes, would qualify as First Class Mail.
  All First Class Mail is targeted to a SINGLE sack, regardless of
  the number of pieces or weight, as each piece must be handled
  separately.
One label is generated for the sack, as shown below.
FCM  LTRS/FLTS
ORIGIN CITY  ST
ENTER=Help Index
ESC=Exit
gMLSTHIDX
  3-Characters Maximum Field Length = YES or NO
(REQUIRED)
  This field (Yes/No selection) controls whether the
  label generator will permit labels to be printed
  for addressees that do not qualify for bulk-rate
  mailing (e.g., First Class Mail).
  For instance, non-USA addressees, and addressees
  without ZIP codes, would not qualify for Bulk Mail.
  All First Class Mail is targeted to a SINGLE sack,
  regardless of the number of pieces or weight, as
  each piece must be handled separately.  One label
  is generated for the First Class Mail sack:
FCM  LTRS/FLTS
(FCM=First Class Mail)
ORIGIN CITY  ST
(LTRS/FLTS=type of mail)
ENTER=Help Index
ESC=Exit
SUSPSSTAT
  28-Characters Maximum Field Length = CITY
5-Characters Maximum Field Length = STATE
(REQUIRED)
  The origin City/State are required for generating
  the Sack Labels.  Enter the City/State where
  the sacks will be mailed from.
     ENTER=State Abbreviations
ESC=Exit
(MLSTHIDX
  4-Characters Maximum Field Length (LTRS or FLTS)
(REQUIRED)
  Select LTRS/FLTS for Letters or Flats as described in
  the USPS publication, "Third-Class Mail Preparation."
  Check with the Post Office if you have any questions
  regarding what type of mail you have.
ENTER=Help Index
ESC=Exit
File being browsed
Line at Top
Column at left
Scroll
 $of Page
of Page
Amount
File Browser Help
 KEYS
  FUNCTION
C ESC
  Exit from the Browser
  Flips Scroll Amount between HALF and PAGE
 PGUP
  Page Up or Down by the Scroll Amount
 C PGUP  C PGDN
  Page to Top or Bottom of file
  Scroll Up or Down 1 line
  Scroll Right/Left 1 line
  Page Right/Left by the Scroll Amount
 HOME
  Page to extreme Left/Right of the file
 C HOME  C END
  Same as HOME/END
ESC=Exit
ENTER=Help Index
iMLSTHIDX
Set System Date/Time
The date/time in your system is probably invalid.
A check of the date in your system showed a date that was earlier than
the program's compile date (1991).
Enter the correct date/time, and press ENTER.
NOTE: If your system has a built-in clock, this screen will only set the
DOS date/time.  The built-in clock must be set by another command,
or by your set-up routine.  Check your system manual for details
on setting your system clock.
ENTER=Help Index
ESC=Exit
 MLSTHIDX
Insert A New Diskette For An Output Function
The current disk is full, and another diskette is required to
continue the output.
Be sure you have plenty of formatted diskettes on hand before
running this option.  If in doubt, exit the program, format
sufficient floppies, and re-run this option.
Remove the diskette in the drive, and place a formatted (empty)
diskette in it's place.
Press ENTER to continue the output function.
Press ESC to terminate the output.
ENTER=Help Index
ESC=Exit
cMLSTHIDX
DOS Environment Variables
  There are two DOS Environment variables which may be set prior to starting
  the MAILLIST program.  Use the DOS 'SET' command to place the values in
  the command processor's environment.  We suggest that you place the SET
  commands in your AUTOEXEC.BAT file.
1. CLAVID
DOS COMMAND: SET CLAVID=Y
If set to 'Y', the screen processor will not wait for vertical retrace
before updating the screen.
On most monitors, this will significantly
increase the performance of the screen driver.
Try the option by
issuing the SET command at the DOS prompt, then starting the MAILLIST
program.  If you do not get "snow" on the screen, your video adapter
permits this option to run correctly.
2. CLATMP
DOS COMMAND (example): SET CLATMP=D:\TMPFILES
Path used by the overlay processor when the MAILLIST program calls
sub-programs.
The processor copies program variables into a temporary
file while the sub-program executes.  Currently, this path is used
only during data base conversion when a new level is installed.
The default is the current directory.
If you have a LARGE VDISK
(1MB or larger), it is a good candidate for this path.
ENTER=Help Index
ESC=Exit
 MLSTHIDX
  F2 presents a table of defined mail lists for selection,
  or entering a new name creates a new mailing list for
  data entry.
  This option allows for direct entry into a mail list and
  alleviates the need to manually add names to a mail list
  after data entry.  This option is most useful for doing
  keyboard input to your database.
ENTER=Help Index
ESC=Exit
!<//!
 IMPASC
Import Error List .. continued
 Clearing Errors (DEL and ALT+F5 keys)
 Clearing errors will remove the error list entry and the associated person
file record.  No valid person file records will be removed, only those
which have import errors associated with them.
 DEL  Press the DEL key to remove all error records for 1 person.  The error
list will be redisplayed (unless there are no entries left).
 ALT+F5  This key removes ALL error records.  A progress window is displayed
while the removal takes place.  You can interrupt the process at any
time by pressing ALT+F10.  If the process is permitted to complete,
the error list is not re-displayed, as it would be empty.
ENTER=Import Overview
ESC=Exit
!N//!
!N//!
 ERATLIS1
Import Error List
 Persons with import errors ARE NOT ELIGIBLE FOR ANY OUTPUT FUNCTIONS!
 The import error list displays one entry for each error that has been
  encountered by the Import ASCII File function.  There may be more than one
  error for a single import record.  The error list only displays when
  errors exist.  The message to the right of the View the Import Error List,
  indicates whether errors exist.
 Fixing errors:
 When selected, a table of ALL errors is displayed.  Select an entry and
  press ENTER.  A basic (import fields only) Person Data Entry form is
  displayed.  If you complete the form, the form's edit guarantees there
  are no errors for that PERSON.  All error list entries for that person
  are removed before the table is re-displayed.
When the table becomes
  empty it returns to the main menu.
 Persons with errors are displayed in the normal Person File List.
  Errors are removed if you complete the Person Data Entry screen from
  the normal Person List.
ENTER=Clearing Errors
ESC=Exit
!N//!
 EXP_OV
Export Loaded List
Exporting the LOADED LIST generates an Export file for
all Loaded mailing lists.  This can be a single list,
multiple lists, or the entire data base.
ENTER=Export Overview
ESC=Exit
 EXP_OV
Mailing List Export
  Mailing List Export creates an ASCII Export file for a
  single mailing list.  If the option is selected, a list
  of mailing lists is displayed from which you select the
  mailing list to be exported.
  An excellent way to learn the format for IMPORT files
  would be to enter some practice names into your data
  base and EXPORT them to an ASCII file.  Viewing this
  file will provide a perfect example of how your Import
  files must look for inclusion in the data base.
ENTER=Export Overview
ESC=Exit
EXP_OV
Export Entire Person List
 Exporting the Entire Person List generates an export file
 containing all persons in the data base.  This option is
 the only export option which sorts the output file by
 Last, First, Middle names.
ENTER=Export Overview
ESC=Exit
EEXPLDL
MEXP_OV1
EEXPPRSF
EEXPMLST
HMLSTHIDX
  Export Overview
  All export options create an "export" file which may be imported to another
  copy of the MAILLIST program, or to any other program which can read the
  export file format.
  Output is either to one or more diskettes, or to the hard-disk.  If you
  wish to place the output on diskettes, Export will completely fill all
  diskettes, except the last.  Therefore, if you wish to place a "comments"
  file on the first diskette, do so before starting the export function.
  All three export types (see Selection List) operate similarly, except
  for the amount of data outputted.  Exports of the Person List are SORTED BY
  NAME.  All others are UNSORTED.
  Persons with entries in the Import Error List will not be exported.
Export Loaded List
More Overview
Export Person List
=Select
Export Mailing List
Help Index
ESC=Exit
!N//!!
 EXP_OV
Export Overview (Pg 2)
 The Export file format is described under the help for 'Import ASCII File'.
 For all exports, you will be asked for a Target File.  Enter the DOS file
 name for the export file.  Any existing file with the same name will be
 overlaid (unless marked read-only, in which case, you will be asked for a
 different file name.)
 Outputting "user comments" is optional.
Select YES/NO on the export
 target file screen.
Select NO if you wish to share a list of persons,
 but not your private comments.
 You can terminate the export any time the message:
Press ALT+F10 to terminate
 is present on the screen.  If you terminate after the output file has been
 started, the output file on the current disk is deleted.  Files on previous
 diskettes are left intact, and you must erase them using the DOS ERASE
 command.
ENTER=Previous Page
ESC=Exit
mFORCE_Z4
ZIP+4 Export Parameters
  Enter the target DOS file name for the USPS ZIP+4 service
  file.  Any existing file with the same name will be
  overlaid (unless marked read-only).
  We recommend that you make this file directly to diskette.
  A report containing the number of diskettes, and number
  of records will be displayed after the export completes.
  There will be approximately 10-K free space on each output
  diskette, allowing for defective sectors on the blank
  diskettes.
ENTER=Forcing All Entries to ZIP+4 file
ESC=Exit
gMLSTHIDX
Force All Entries to ZIP+4
  This field (Yes/No selection) controls whether the ZIP+4 file
  generated will contain ALL data base entries, or ONLY those that
  have not been ZIP+4 validated before.  The USPS requires that you
  refresh ZIP+4 Address Correction every 6 months to qualify for
  the lower ZIP+4 rate.  If you are refreshing your entire data base,
  select YES, otherwise select NO.  If you select NO, only those
  person file entries that either have not been validated, or which
  have had an address component changed will be placed in the ZIP+4
  service file.
ENTER=Help Index
ESC=Exit
eMLSTHIDX
Data Entry Screen
 Fields which REQUIRE input will not let you pass them without entering data.
 Fields which require a specific data format (Numeric, Dates, or selection
from a list of values) will not accept incorrect input.
 Selection lists are identified by an input field followed by a series
  of values.  When the input field is selected, one of the values is also
  highlighted, and its value is placed in the input field.  Either type
  the first character of one of the values, or use the
 keys to select a
  different value.  When you press ENTER, the value displayed in the input
  field is placed in the data base record.  (Actual data base updates do
  not occur until you have completed the screen.)
 Special Keyboard functions are documented by TEXT STRINGS displayed on the
  screen.  (Copy Mailing List, Copy Printer Control File, Access Person
  file Comments, etc.)
ENTER=Help Index
ESC=Exit
/Q!!)
hFORMKEY1
Data Entry Screen
 Data entry forms are used for data base Additions, Updates, and confirmation
  of deletes.  When first displayed, a "mode" message will appear below
  the title line at the top of the screen.
 If Delete mode is in effect, you confirm the deletion by pressing ENTER,
  or disallow it by pressing ESC,
 For Add/Update, a field on the screen will be "highlighted", usually by
  reversing the color of the input area.  Type the pertinent data into the
  field, and press ENTER to proceed to the next field on the screen.
  Pressing ENTER on the LAST field on the screen completes the data entry.
  The data base is updated, and the previous screen is displayed.  Pressing
  CTRL+ENTER (anywhere) is equivalent to pressing ENTER on the last field.
 If you make a mistake, and have not pressed ENTER, press ESC to restore
  the field's original contents.  If no data has been entered, and you press
  ESC, the previous field will be highlighted.  If you press ESC when the
  FIRST field on the screen is hightlighted, you wil return without updating
  the data base.
Pressing CTRL+ESC is equivalent to pressing ESC on the
  first field.
ENTER=Next Page
ESC=Exit
/Q!!)
nMLSTHIDX
Mount Form Help
 This screen gives you a chance to mount the proper
 form on your printer.
 The Printer Control File has not yet been sent to the
 printer.
 Either press ENTER to indicate the form is mounted,
 or press ALT+F10 to terminate the labels output.
ENTER=Help Index
ESC=Exit
MLSTHIDX
  35-Characters Maximum Field Length
(NOT REQUIRED)
  Attention Slugs are used for addresses which
  contain a Company Name, but no person's name.
E.g., ATTN: Marketing Director.
  A line: ATTN slug_text is inserted after the
  Company Name in the label.
  If a Company Name and a person's name are present,
  the person's name is used.
ATTN Person Name
ENTER=Help Index
ESC=Exit
 MLSTHIDX
COMPOUND NAME CONNECTOR LIST
From this screen you may add or remove entrees from the Compound Name
Table.  The Compound Name Table is used by the conversion portion of the
program to recognize Compound Names in a Last Name. If you have an Import
that has Compound Name Connectors that are not found in the Compound Name
Connector table you will want to add them to the table before importing
that file.
Press INS key to ADD you will be prompted to type in the new Compound Name
Connector to be added to the table. Press ENTER
To remove a compound name from the table, highlight the one you want to
remove, and press DEL. The pop-up will come up with the selected Compound
Name Connector to confirm deletion press ENTER.
NOTE:Single character Compound Name Connecters should not be used.
ENTER=HELP INDEX
ESC=EXIT
MLSTHIDX
  MM/DD/
 format ONLY
(NOT REQUIRED)
  Used only to detect duplicate entries
  (from Import functions, etc.) and
  data collection on customers.
ENTER=Help Index
ESC=Exit
mMLSTHIDX
Forms Definition Table
  This table lists all the Label Forms defined within the system.
  Press INS to add a new form.
  Use the
, PgUp, PgDn keys to move the selector bar to an entry, and:
Press DEL
to delete the form.
Press ENTER to display the form definition for update.
Press F2
to copy the form.  When copying forms, the form definition
screen is shown.  Update the form name, and change other
parameters, and store the new form.
ENTER=Help Index
ESC=Exit
LBLFORM
Printer Control File (PCF)
  Enter the name of a Printer Control File which is to be
  sent to the printer before labels are printed using this
  form.  If no name is entered, you must manually setup
  the printer.
Be sure to use a PCF that corresponds to
  both the Form AND the Printer upon which the labels are
  to be printed.
ENTER=Forms Overview
ESC=Exit
MLSTHIDX
  14-Characters Maximum Field Length
(NOT REQUIRED)
  Used only to detect duplicate entries
  (from Import functions, etc.) and
  data collection on customers.
ENTER=Help Index
ESC=Exit
liMLMAINT
Counting Entries in Mailing/Loaded Lists
 Select Maintain the List of Mailing Lists, display the
  contents of a mailing list, or display the contents of
  the Loaded List, and press F4 (Count).
 EZ-Presort will scan the data base for all entries that the
  list references, and return a message at the top of the
  screen containing the number of entries found.
ENTER=Mailing List Overview
     ESC=Exit Help
nMLMAINT
Copying Mailing Lists
 Mailing Lists may be copied to:
Another mailing list of the same type.
 $A NAME-type mailing list.
 The Loaded List may be copied to:  A NAME-type mailing list only.
 Multiple copies to the same target list are merged, with duplicates removed.
 When copying the Loaded List or copying a mailing list to a different type,
  the list is converted to a NAME list.
 To copy a mailing list:
  1. If it does not already exist, create the target mailing list.
  2. Display a list of mailing lists (select either "Maintain list of mailing
lists", or "Maintain the contents of a mailing List")
  3. Use the
 keys to select the source mailing list, and press F2.
  4. A list of potential target mailing lists will be presented.
Use the
 keys to select the target mailing list, and press ENTER.
 To copy the Loaded List:
  1. If it does not already exist, create the target mailing list.
  2. Select "Copy Loaded List to NAME Mailing List"
  3. A list of potential target mailing lists will be presented.
Use the
 keys to select the target mailing list, and press ENTER.
ENTER=Mailing List Overview
ESC=Exit Help
!N//!
!N//!
!N//!
tMLMAINT
Loaded List Table
  The "Loaded List" is a selection of mailing lists, used to combine multiple
  lists for a single Export or Label Generation.  The option is available
  from both the Mailing List Maintenance and Output menus.
  There are two menu options:
Loaded List
Clear Load List
  If Loaded List is selected, the list of entries is displayed (unless there
are none).  From the Loaded List table, you can add or delete entries.
The INS key displays the Select A List to Load screen.  Select an entry
with the
 keys, and press ENTER to select.  Press ESC to return
to the previous screen.
  Selecting the Clear Load List removes all entries from the Loaded List,
  after confirming the deletion on a popup screen which displays the
  number of entries in the list.
ENTER=Mailing List Overview
ESC=Exit
ndMLSTHIDX
  MM/DD/YY Format
(NOT REQUIRED)
  You may enter a date for mailing if
  blank.  Otherwise, the date last
  mailed by the Bulk Mail Label Manager
  will be displayed.
ENTER=Help Index
ESC=Exit
MLSTHIDX
  40-Character Maximum Field Length
(REQUIRED)
 Enter the name for your list and Press
 ENTER.  You may use up to 40-characters
 to name your listing.
 Select the type of list (by Name, Zip,
 County, etc.) you want to use.
ENTER=Help Index
ESC=Exit
MLSTHIDX
  80-Characters Maximum Field Length
(NOT REQUIRED)
  Enter up to 80 characters.  This title
  is displayed on the ZIPCODE totals and
  Sack Contents reports.
ENTER=Help Index
ESC=Exit
 MLMAINT
Contents Of Mailing Lists
The listing displays all Named Lists on file.
You may View the Contents of any of the lists.
You may not Add a new list or delete an existing
Named List from this screen.
Move the Selector Bar to the list to View and
press ENTER.  A flashing "Building List Display"
message will appear.  DO NOT INTERRUPT THIS PROCESS.
If the list contains entries, a list of the entries
is displayed, otherwise, a data entry form is
dispalayed (for empty lists).
ENTER=Mailing List Overview
ESC=Exit
!9//!.
tMLSTHIDX
Main Menu
  1. This menu gives access to all program options
  2. Use the
 keys to select an option, and press ENTER
  3. Select RETURN TO DOS to exit the Mailing List Program
  4. Press F2 to select Expert/Novice mode
  5. Press F3 to select/remove the Reset Printer Control
ENTER=Help Index
ESC=Exit
!<//!!..
!8//!!..
//!!..
!8//!!..
!///!!..
MLSTHIDX
  2-Characters Maximum Field Length
(NOT REQUIRED)
  Select from the Highlighted Characters
  appearing to the right.  Invalid sel-
  ections will "beep" and wait for valid
  selection entry.
ENTER=Help Index
ESC=Exit
hMLSTHIDX
Mailing List (Label) Outputs
  Use the
 keys to select an option, and press ENTER.  Press ESC to return
  to the main menu.
  Options:
Print a Mailing List
Select a single mailing list for label printing.
Print the Loaded List
Prints all mailing lists in the 'Loaded List'.
Load a Mailing List -- Clear Loaded List
Permits adding/deleting mailing lists to the 'Loaded List', or
removing all entries from the loaded list.
Print all Data Base Entries
Prints labels for all persons in the data base.
  All selections are limited by the Program Rules (Require validated ZIP+4),
  Permit First Class Mail (on Mailing Description screen), and the
  individual person records (Contact by Mail Y/N).
ENTER=Help Index
ESC=Exit
!N//!!
leMLSTHIDX
Street Address Help
 There are a maximum of three lines available for the person/company's
 street address.  Follow the addressing guidelines in the "USPS Third-
 Class Mail Preparation" publication.  You may use mixed case and punctuation
 on the screen, but when labels are printed, all punctuation is removed,
 and all characters are converted to upper case.
 If you leave a blank line imbedded in the address, it is 'compressed' out,
 and following lines are moved up.  The LAST line in the address which
 contains data determines where the mail is delivered.  To insert a new line
 within an existing address, select the line BEFORE which the new line is to
 be inserted, and press F2.  All following lines will be moved down, and
 the selected line will be blanked, ready for input.
ENTER=Help Index
ESC=Exit
MLSTHIDX
  35-Characters Maximum Field Length
(NOT REQUIRED)
  To Insert (Add) new characters to the
  existing field (correct errors, etc.),
  press the INS Key to "toggle" to the
  Insert Mode, INS Key a second time to
  return to TypeOver mode.
ENTER=Help Index
ESC=Exit
MLSTHIDX
  35-Characters Maximum Field Length
(NOT REQUIRED)
  To Insert (Add) new characters to the
  existing field (correct errors, etc.),
  press the INS Key to "toggle" to the
  Insert Mode, INS Key a second time to
  return to TypeOver mode.
ENTER=Help Index
ESC=Exit
MLSTHIDX
  35-Characters Maximum Field Length
(NOT REQUIRED)
  To Insert (Add) new characters to the
  existing field (correct errors, etc.),
  press the INS Key to "toggle" to the
  Insert Mode, INS Key a second time to
  return to TypeOver mode.
ENTER=Help Index
ESC=Exit
IPCFPP1
PPCFOV1
 !Printer Codes
 Printer control codes are a sequence of ASCII characters that your printer
 uses to set modes, Lines/Inch, Char/Inch, Fonts, etc.
These codes are
 documented in either your printer User Guide, or the Technical Reference
 Manual for your printer.
 ASCII codes are 8-bit strings that may or may not be assigned to keys on
 your keyboard, but can be represented by decimal numbers between 0 and 255.
 Follow these steps for generating a PCF (Printer Control File):
1. Decide HOW you want the printer set up, and an appropriate PCF Name.
2. Consult your printer manual for the list of codes required to
accomplish the setup.
3. Hint:  If your printer has a 'reset to power-on conditions',
consider using it as the first code to establish a known setup before
entering the codes for the desired setup.  If not, enter all codes
required to INSURE that the proper setup is generated.
4. Enter the codes as a sequence of 1-3 digit numbers.  Some codes require
multiple numbers, as they are a sequence of ASCII characters.
 Select
IBM Proprinter Codes
PCF Overview
ESC=Exit
HMLSTHIDX
PPCFOV1
Printer Control File List
 Select (
 keys) to move the selector bar to an existing
PCF, and:
     Press INS
to Add a new Printer Control File
     Press ENTER to Update
     Press DEL
to Delete
     Press F2
to Copy
 Select
Help Index
PCF Overview
ESC=Exit
 MLSTHIDX
  28-Characters Maximum Field Length
(REQUIRED)
 If necessary, use a USPS-approved abbreviation
 for the city's name.
ENTER=Help Index
ESC=Exit
rMLSTHIDX
  15-Character Maximum Field Length
(NOT REQUIRED)
  The 'Country' field is normally left blank, or contains
  'USA', as bulk rate mail is not applicable to non-USA
  addresses.  Any address which contains a Country other
  than 'USA' will be placed in First Class Mail.
  A non-USA country code will also negate all ZIPCODE
  format checking, as foreign countries use different
  ZIPCODE systems.
NON-USA addresses will not be exported
  for the USPS ZIP+4 service.
ENTER=Help Index
ESC=Exit
EHPCOMP1
HMLSTHIDX
30-Characters Maximum Field Length
(NOT REQUIRED)
To Insert (Add) new characters to the existing
field (correct errors, etc.), press the INS Key
to "toggle" to the Insert Mode, INS Key a second
time to return to TypeOver mode.
Further explanation is available by selecting
the option below.
 Select
Expanded Help
Help Index
ESC=Exit
tMLSTHIDX
Name "Type" Help
  There are two types of names:
  Company Slugs:
The company name is entered, but no Last, First, or Middle name.
The company name appears in the person list as a name.
During label generation, any Company Slug string (such as
"MARKETING REP") will be placed in the second line of the label
as an: ATTN MARKETING REP
  Person Name:
A person name may be present with or without the company name.
If a company name is present it is printed as the first line
of the label, and the person's name is used as an:
ATTN PERSON NAME  on the second line of the label.
If no company name is present, the First and Last names are required.
If any portion of the person's name is filled in, the First and Last
fields are required.  The middle name is optional.
ENTER=Help Index
ESC=Exit
!N//!!
!N//!!
    MLSTHIDX
  28-Characters Maximum Field Length
(NOT REQUIRED)
  You may select a County for sorting.
  Only Labels within the County will
  be produced.
ENTER=Help Index
ESC=Exit
MLSTHIDX
  4-Characters Maximum Field Length
(NOT REQUIRED)
  Carrier Routes should be entered (if
  known).  This field is not currently
  used, except in USPS files.
ENTER=Help Index
ESC=Exit
esHPERFM
NAMES DATA ENTRY
From this screen you may add, delete, or update records.
The current field for input will be highlighted.  Enter the
information for that field and press enter. You may skip
a data field if you do not wish to include it by using the
up/down arrow keys, or press Enter.
You must have a Person name,or Company name, a full mailing
address, City, State, and Zip code in order to generate a
mailing list.  If you wish to build a list using Area codes
as a means of sorting you must include that information.
ENTER=HELP INDEX  ESC=EXIT
 MLSTHIDX
Person (Names) List Help
  The table lists everyone in the data base, sorted by Last, First, Middle
  names.
FUNCTION
INS Key
Add a New Name (Person) to the data base
 Keys
To move to an Option or Field
ENTER
To Select an Option
PgUp/PgDn
Scroll up or down a Page
CTRL+PgUp
Scroll to Top of List
CTRL+PgDn
Scroll to Bottom of List
Search Field
     "Jump" to characters as entered (Lookup)
F3=List Entry Mode
Add names directly to specified mail list
F4=Data Entry Mode
INS Key not required to enter new records
* See "Substituting Names (Slugs)" in Index for explanation
on use with Company Name Only lists.
ENTER=Help Index
ESC=Exit
RUL_FORM
Phone Number Format
 YES: If either an Area Code or Phone Number is entered,
then both must be entered.
 NO : Area Codes may be entered without Phone Number.
Phone Number may be entered without Area Code.
ENTER=Rule Help
ESC=Exit
!<//!
MLSTHIDX
  MM/DD/YY format ONLY
(NOT REQUIRED)
  This is an optional notation field for
  your records and can be used to plan
  future mailings, track sales, etc.
ENTER=Help Index
ESC=Exit
VERATLIST
IIMPASC
EEXP_OV
IIMP001
UZIP4OV
HMLSTHIDX
Import/Export Help Index
Select a topic using the
 Keys
and press ENTER.
View Import Errors
Import ASCII File
Export Overview
Import Operation
USPS ZIP+4 Service
Help Index
ESC=Exit
MLSTHIDX
  1-Character Maximum Field Length  Y or N
(NOT REQUIRED)
  If this field is set to 'N', the person will be excluded
  from all label generation.
Useful when you wish to
  keep the person on file, but the person has requested
  that you not send mail.
ENTER=Help Index
ESC=Exit
inMLSTHIDX
Name "Type" Help
  There are two types of names:
  Company Slugs:
The company name is entered, but no Last, First, or Middle name.
The company name appears in the person list as a name.
During label generation, any Company Slug string (such as
"MARKETING REP") will be placed in the second line of the label
as an: ATTN MARKETING REP
  Person Name:
A person name may be present with or without the company name.
If a company name is present it is printed as the first line
of the label, and the person's name is used as an:
ATTN PERSON NAME  on the second line of the label.
If no company name is present, the First and Last names are required.
If any portion of the person's name is filled in, the First and Last
fields are required.  The middle name is optional.
ENTER=Help Index
ESC=Exit
!N//!!
!N//!!
MLSTHIDX
  15-Characters Maximum Field Length
(REQUIRED)
  To Insert (Add) new characters to the
  existing field (correct errors, etc.),
  press the INS Key to "toggle" to the
  Insert Mode, INS Key a second time to
  return to TypeOver mode.
ENTER=Help Index
ESC=Exit
MLSTHIDX
  15-Characters Maximum Field Length
(REQUIRED)
  To Insert (Add) new characters to the
  existing field (correct errors, etc.),
  press the INS Key to "toggle" to the
  Insert Mode, INS Key a second time to
  return to Typeover mode.
ENTER=Help Index
ESC=Exit
edMLSTHIDX
  15-Characters Maximum Field Length
(NOT REQUIRED)
  To Insert (Add) new characters to the
  existing field (correct errors, etc.),
  press the INS Key to "toggle" to the
  Insert Mode, INS Key a second time to
  return to Typeover mode.
ENTER=Help Index
ESC=Exit
IMLSTHIDX
  3-Characters Maximum Field Length = AREA CODE
  7-Characters Maximum Field Length = PHONE NUMBER
(NOT REQUIRED)
  The format of the phone number field is dependent upon the Program
  Rule "Phone Number Format".
 YES = If either area code or phone number are entered, both are
required.
 NO  = An Area Code or Phone Number may be entered (without Both
being required).
  This field is not required, but if Area Code is omitted, the entry
  will not be available for Area Code mailing lists.
ENTER=Help Index
ESC=Exit
!H//!!.!
!H//!!.!..!!.
 MLMAINT
Person Name Mailing List Contents
 The list of names displayed is the contents of the Mailing List selected.
 You can Add and Delete entries (only).
 Press INS Key to Add a new entry.  A list of names on file will be
 displayed, from which you select a person to be added to the List.
 Use the
 keys to Select an existing entry.  Press DEL to delete.
 The entries are sorted by last name (company name for company slug records).
 Use "Search by Last Name" (at the top) by typing the Last Name (or Company
 Name) to quickly locate an existing entry.  For instance, typing J would
 display the first listing  beginning with J.  If there were a James, Jones,
 and Johnson in your list, typing J would take you to the first name begin-
 ning with J (James).  Typing JO would take you to Johnson, and JON to
 Jones.
ENTER=Mailing List Overview
ESC=Exit
esHPERFM
NAMES DATA ENTRY
From this screen you may add, delete, or update records.
The current field for input will be highlighted.  Enter the
information for that field and press enter. You may skip
a data field if you do not wish to include it by using the
up/down arrow keys, or press Enter.
You must have a Person name,or Company name, a full mailing
address, City, State, and Zip code in order to generate a
mailing list.  If you wish to build a list using Area codes
as a means of sorting you must include that information.
ENTER=HELP INDEX  ESC=EXIT
nMLSTHIDX
"Slug" Records
  "Slugs" are records with Company Names Only, with
  no contact person, etc.  A SLUG for "Marketing
  Director" or "Purchasing Agent" may be used in
  conjunction with the Company Name and Address.
  You can, of course, use the 3 Name fields (Last,
  First, Middle) for the same purpose, but this
  would cause listings under Names of Persons like
  "Marketing Director" and "Purchasing Agent," which
  can cause confusion.  As a rule, use a SLUG where
  generalities are involved.  Slugs may be edited in
  the usual fashion.
  If a person name is later added, it appears in the
  normal manner, with that name.  If, however, the
  person name is removed, the labeling for that
  record will switch to use of a Slug in addressing.
ENTER=Help Index
ESC=Exit
USPSSTAT
  5-Characters Maximum Field Length
(REQUIRED)
  This field is required, and is automatically
  converted to upper case.  Enter up to 5
  characters for the addressee's state.
  For USA addresses, only USPS-approved 2-character
  state abbreviations are permitted in this field.
  The 5-character length of the field is for
  non-USA addresses.
ENTER=USPS STATE ABBREVIATIONS
     ESC=Exit
!6//!)
!6//!)
!6//!)
!8//!)
teHPERFM
NAMES DATA ENTRY
From this screen you may add, delete, or update records.
The current field for input will be highlighted.  Enter the
information for that field and press enter. You may skip
a data field if you do not wish to include it by using the
up/down arrow keys, or press Enter.
You must have a Person name,or Company name, a full mailing
address, City, State, and Zip code in order to generate a
mailing list.  If you wish to build a list using Area codes
as a means of sorting you must include that information.
ENTER=HELP INDEX  ESC=EXIT
 MLSTHIDX
  3-Characters Maximum Field Length = TIE LINE NUMBER
(NOT REQUIRED)
  "Tie Lines" are internal, company-wide lines for communication with
  other company sites.  If your customer uses a Tie Line, you may in-
  clude it here for later use in the program.
ENTER=Help Index
ESC=Exit
 MLSTHIDX
  10-Characters Maximum Field Length
(REQUIRED)
  The format(s) permitted are dependent upon
  the contents of the Country field.
 Non-USA addresses permit ANY conbination
of characters.
 USA addresses (Country='USA' or blank)
contents are dependent upon the Program
Rules 'REQUIRE ZIPCODE' setting:
YES = Requires a minimum of 5 digits for
the ZIP code, but allows full 10-digit
code (form
NO  = Permits the ZIPCODE field to be omitted,
but if supplied, it must follow the 'YES'
format.
NOTE:  If no ZIPCODE is supplied,
the entry will not be included in Bulk Mail sorts,
and will be placed in the First Class Mail group.
ENTER=Help Index
ESC=Exit
!>//!)
!<//!)
!>//!!.
!>//!!.
RUL_FORM
ZIP+4 Validated Code Required Rule Help
 YES: Only those entries marked 'validated' by the USPS
ZIP+4 service are eligible for output by the label
processor.
 NO : All entries are eligible for output by the label
processor.
ENTER=Rule Form Help
ESC=Exit
!<//!
MLSTHIDX
  SALUTATION LIST
 From this screen you may add or remove entrees from the Salutation table.
The Salutation table is used by the conversion portion of the program to
recognize Salutations in a compound data field (a field containing more than
one piece of information). If you have an import that has Salutations that are
not found in the Salutation list you will want to add them to the table before
importing that file.
PressINS key to ADD you will be prompted to type in the new Salutation to be
added to the table, press ENTER
To remove a Salutation from the table, highlight the one you want to remove
and press
DEL. The pop-up will come up with the selected Salutation to confirm
deletion press ENTER
NOTE:Single character Salutation's should not be used.
ENTER=HELP INDEX
ESC=EXIT
 MLSTHIDX
Label Form Selection
 Label generation requires a form definition to determine
 the output format.
 Use the
 keys to select a form, and press ENTER.
 Forms are defined from the Form Definition option on the
 main menu.
ENTER=Help Index
ESC=Exit
 MLMAINT
Loaded List Select Help
  Use the
 keys to move the selector bar
  to a Mailing List, and press ENTER to
  place the selected entry in the "Loaded List."
  To return without adding a list, press ESC.
ENTER=Maintenance Index
ESC=Exit
MLSTHIDX
Select a mailing list for Output
 Use the
 keys to move the selector bar to a mailing list, and
press ENTER.
 Press ESC to exit the output routine.
ENTER=Help Index
ESC=Exit
MLSTHIDX
  1-Character Maximum Field Length
(NOT REQUIRED)
  M or F characters Only.
  Used only to detect duplicate entries
  (from Import functions, etc.) and
  data collection on customers.
ENTER=Help Index
ESC=Exit
//!!.
sMLSTHIDX
NAME SUFFIX LIST
From this screen you may add or remove entrees from the Name Suffix Table
The Name Suffix Table is used by the conversion portion of the program
to recognize Name Suffixes in a compound data field (a field containing
more than one piece of information). If you have an import that has Name
Suffixes used that are not found in the Name Suffix Table you will want
to add them to the table before importing that file.
Press INS key to ADD you will be prompted to type in the new Name Suffix
to be added to the table press ENTER.
To remove a Name Suffix from the table, highlight the one you want to
remove and press DEL. The pop-up will come up with the selected Name
Suffix, to confirm deletion press ENTER.
NOTE: single character suffixes should not be used.
ENTER=HELP INDEX
ESC=EXIT
 RUL_FORM
Temporary File Path Help
  Export, Label Generation, and Displaying the contents of a mailing list
require several temporary disk files.
  If you have more than one hard-disk on your system, you can direct the
temporary files to a DOS path on a separate disk, or to a Virtual
Disk (VDSK/RAMDISK) to improve performance.  Depending upon the size
of your data base, this disk should have at least 1 MB of space.
The faster the device, and the more space available, the better.
  The best performance will be obtained on a virutal disk, as the sorting
grouping, and sack assignment functions are disk I/O intensive.
Placing these files on a VDISK (in extended memory) makes the disk
I/O 'appear' to happen at memory speed.
  This PATH is ignored when functions require Checkpoint/Restart capability
(Labels and/or ZIP Totals to hard-copy, and removing a large mailing
list's contents).
ENTER=Rule Form Help
ESC=Exit
!N//!!
sRUL_FORM
User Alarm Switch Help
 After long periods of computer activity (greater than 5 minutes),
 and user action is necessary, an Alarm Screen is normally displayed,
 with a 3-tone beep every 5-10 seconds.  This permits you to leave
 the computer unattended while it builds addressee, group, and sack
 lists, and be 'called back' when the computer is ready to start
 printing labels.
Select YES to enable this feature.
Select NO to disable this feature.
ENTER=Rule Form Help
     ESC=Exit
NHWIPELS2
PHWIPELST
Remove Mailing List and Contents
 Be extremely careful using this option for State and ZIPCODE lists.
 There is no cross-reference warning when a Person to be deleted is used
  by other lists -- such as NAME lists.  If you have imported 2 or more
  Name lists which contain all residents of a State/ZIP in the list being
  deleted, you will end up with EMPTY Name Lists.  The other lists will
  not be deleted, but all their contents will disappear.
 ZIPCODE lists are especially hazardous, as ZIP prefix entries may delete
  more entries than you expect.  For example, if a ZIPCODE list contains
  an entry containing a single-digit ZIP (such as '8'), ALL entries with
  ZIPCODES starting with '8' will be included in the deletion list.
REVIEW THE PERSON DELETE LIST CAREFULLY BEFORE CONFIRMING.
 The confirmation key for this operation is specifically "oddball" (ALT+F5)
 to cause you to PAUSE AND LOOK before proceeding.
 Select
Next Page
Previous Page
ESC=Exit
!N//!
!N//!
!N//!
FHWIPELST
PHWIPELS1
Mailing List Removal - Person Deletion List Confirmation
 Use the
 keys to Select a Person entry, and DEL to remove it from the
  the deletion list.  This RETAINS that person in the system and OTHER
  mailing lists.
 Press ESC to terminate the delete with NO Data Base Updates.
 Press ALT+F5 to confirm the deletion of the mailing list AND Person File
  data for all persons in the currently-displayed list.
 Entries in All NAME lists which reference the persons in the final deletion
 list will be deleted.
The NAME lists themselves will be left intact.
WARNING:  This is the LAST confirmation before deletion actually starts
and is irreversable without a complete data base restore from
a backup copy.  Once deletion actually starts, checkpoints
are taken, and, if a system failure occurs before completion,
the deletion will continue at the next MAILLIST startup.
 Select
First Page
Previous Page
ESC=Exit
NHWIPELS1
HMLSTHIDX
Remove Mailing List and Contents Overview
 The Remove Mailing List and Contents option deletes:
1. The selected Mailing List
2. It's Contents Records
3. All Person File Records associated with all Contents Records.
4. All 'NAME' mailing list contents entries associated with deleted
Person File entries.
 While this option will function for any type of mailing list, it is
  recommended that it be used for NAME lists only.
 To remove a list, use the
 keys to Select a list, and press ENTER.
 The system will build and display a deletion list, consisting of all Person
  file entries to be deleted.  If no names are found, the list and its
  contents are deleted without any further confirmation.
  You may remove entries from the list to retain specific persons, or
  terminate the delete.  Once you confirm the Person List deletion, the
  decision is irreversable, without a complete data base restore from a
  backup copy.
 Checkpoints are taken during processing, and in case of system failure,
  this operation will be resumed during MAILLIST.EXE startup.
 Select
Next Page
Help Index
ESC=Exit
!N//!
 MLMAINT
ZIPCODE Mailing List Content Maintenance
 ZIPCODE mailing lists entries are either FULL 5-digit ZIP
  codes, or fewer then 5 digit ZIP code prefixes.
 Press INS to add a new entry.
 Use the
 keys to Select an entry, and press ENTER to update,
or DEL to delete.
ENTER=Mailing List Overview
ESC=Exit
dRUL_FORM
Zip Code Required Rule
 Select YES to require ZIP Codes on all USA addresses.
 Select NO  to permit person data to be entered without
a ZIP Code.
 If a ZIP code is entered, it must be a valid one (numeric
 format), regardless of the setting of this field.
ENTER=Help
ESC=Exit
wIMP002
Import Operation
 Import ASCII File will operate in two modes, depending upon the size of
your data base, the size of the import file, and the setting of the
Check Duplicate Entry option.
 Append Mode
Person records are added without updating the data base indices, and,
after the import is complete, all indices are re-built.  This mode is
selected if:
The import file size is greater than 20 KB, the (estimated) number
of records in the import file exceeds 5% of the existing data base.
For large import files, this method will out-perform the Add mode by
3-4 times.  It cannot be used with Duplicate Check, as checking for
duplicates requires that the indices be current.
 Add Mode
Person records are added, updating the person file and its indices as
each record is added.  Best for small Data Bases, and Import Files.
 Duplicate Check
Checks for duplicate Name/Address combinations before a record is added.
ENTER=More Operation Details
ESC=Exit
!N//!
!N//!
!%//!
 IMPDUP1
Import ASCII File - Operation
  Once you press ENTER on the last field of the Import ASCII File data entry
  screen, a dull-grey screen will appear, displaying a running status of the
  import.
  To terminate the import, press ALT+F10.  Termination must be confirmed on
  a pop-up screen.
DO NOT TERMINATE unless absolutely necessary, as all
  data base updates must be removed. This can be a time-consuming job,
  possibly exceeding the time you have already spent on the import.
  If a system failure occurs, the next startup of MAILLIST.EXE will
  automatically start a data base rollback,  removing all entries that
  have been imported from both the person file, and the NAME Mailing Lists.
  The definition of the import NAME list (if any) created by import will
  not be removed.
It can be re-used by restarting import, or manually
  deleted.
ENTER=Check Duplicates Function
ESC=Exit
MIMPASC1
HMLSTHIDX
ASCII Import File Overview
 An ASCII import file is a man/machine-readable data file, with one record
 per person to be added to your data base.  It may take two different forms:
Delimited
A series of fields separated by delimiters.  Each field is variable in
length.  The delimiter is normally a comma (,).  If a field contains
the delimiter character, it must be surrounded by some unique character
usually a set of quotation marks (").
Columnar
A series of fixed-length fields (columns).  There are no delimiters or
surround characters.  Each field begins in the same column in every
record in the file.
 Header Record
 The header record (if present) is usually the first record in the file.
 It identifies the data fields (by name).  In a delimited file, the header
 record contains separators (and surround characters).  In a columnar file,
 each field name begins in the same column as the data fields.
 Select
More Import File
Help Index
ESC=Exit
!N//!
NIMPFILE1
HMLSTHIDX
Import ASCII File Overview
Delimited File Details
  EXAMPLE:
"DOE","H","JOHN","123 A ST","","","TUCSON","COUNTY","AZ","85733"
Address 2 (Empty)
 Address 3 (Empty)
 Single Field "" (empty) Followed by , Separator
There MUST NOT BE any " marks IN any of the Imported Fields. (Example)
A nickname, often used with " marks, produces an error.  Note quotes in
the data base translation example below:
Error --
FIRSTNAME: John "Jack" H Doe translates to: "DOE","H","JOHN "JACK"",
 Name file.  Only complete List Deletion will clear the Error
See the user's guide for information about using quotation marks within
data fields.
 During Import, you may place the group into a NAME-type Mailing List, to
 maintain the list of people as a group.  NAMES not assigned to a Mail List
 can only be selected one-at-a-time later.  Import to a Mail List (named)!
 Select
Next Page
Help Index
ESC=Exit
!N//!!
!$.!.
 IMPASC
Import ASCII - Duplicate Check Details
 Duplicate checks option:
Both NAME and ADDRESS are compared.  If they match, the person is
considered a duplicate.  (There may be many people named John Brown,
but only one at the same address.)
If the Name/Address check shows no duplicate, the Date of Birth and Social
Security Numbers are checked.  If DOB and/or SSN are available, and
match an existing data base entry, the person is considered a duplicate.
 LIMITATION:
  The duplicate check will probably fail for persons whose data base entries
  have been updated by the USPS ZIP+4 service (it changes street addresses
  and ZIP codes), unless the import file has also been USPS ZIP+4 verified.
 If adding the import file to a NAME list, the existing person in the data
 base is added to the list when duplicate entries are found.  This can be
 useful when importing files, and you wish to place the entries in two lists.
 Import twice, once to each list.
The first import will select Append/Add
 mode for you, and give the best performance for the import.  The second will
 select Add mode, but, since no records are added, performance is not
 severely impacted.
ENTER=Import Overview
ESC=Exit
!N//!
!A//!!
.J!!//!!
NIMPFILE4
HMLSTHIDX
Import ASCII File Overview
  File Conversion
  If your import file does not match the PreSort standard import file
  described in the user's guide, PreSort
 will call its companion program
  CVTASCII.COM to convert the file for you.
  The conversion file creates a temporary import file in PreSort
 format.
  The import function will then read the temporary file, and update your
  data base.
 Select
Next Page
Help Index
ESC=Exit
rmIMPASC
Import File Format
  Name, Company Name combinations:
If a record contains a Person Name, the FIRST and LAST names are
required.  MIDDLE is optional.
If no Person Name is supplied, and a Company Name is supplied, the
record is stored as a "Company Slug" record.
If Person and Company Name are supplied, the record is stored under the
person's name, which becomes an "ATTN Person Name" line on a mailing
label.
If neither Person or Company Name are supplied, the record is flagged
as an error.
  Required fields:
Either a person's name (First/Last) or a Company Name.
At least one address line, City, and State.
Depending upon the Program Rules settings, the ZIP code may be required.
  Truncated (shortened) fields:
Any field longer than it's PreSort
 counterpart will be truncated to
the length of the PreSort
 field.
ENTER=File Header Definition
ESC=Exit
!N//!!
!N//!!
vIMPASC
Import Parameters Screen Help
 Enter the DOS file name of the ASCII file to import.
 Choose whether or not to check for duplicate Name/Address combinations.
See "Duplicate Check" on the Import Overview help screen for capabilities
and performance implications.
 Optionally, enter a Mailing List Name into which all imported persons
will be placed.  This Mailing List must be a "NAME" list, and, if it
does not exist, it will be created.
ENTER=Import Overview
ESC=Exit
 ZIP4OV
Apply USPS ZIP+4 Update
 Enter the name of the file supplied by the USPS ZIP+4 service.  You can
 terminate during the import, and restart at a later date.
If you terminate
 and restart, the program will scan the import file for records that have not
 been marked "ZIPCODE VALID" in the data base.
 Updates will start at that point.
 Each diskette returned by the USPS must be imported separately.
 An error list is kept for printing by the 'Print USPS Error List' option.
 The records in the error list are date/time stamped with the STARTING
 date/time of the  import process.  Records referencing persons deleted from
 the data base are discarded with no error logged.
 Retaining ZIP codes:
 When applying the update to the data base, if the ZIP+4 service did not
 supply a 10-digit ZIP, PreSort
 normally removes the ZIP from the data
 base, assuming that the address is in error.  If you do not want this to
 occur, select 'YES' for RETAIN 5-DIGIT ZIPS.
ENTER=USPS Overview
ESC=Exit
!N//!
!N//!
LLBLFORM1
HMLSTHIDX
  Forms Overview
 Form definitions are descriptions of your mailing labels.
 All dimensions for labels are in printer columns and lines format.
  It is the user's responsibility to either manually set up the printer, or
  choose a Printer Control File to have the printer CPI/LPI match the
  form definition.
Label Definition Parameters
Height
: A label must contain at least 3 printable lines.
(Label Height - Top Margin)
Width
: A label must contain at least 45 printable columns.
(Label Width - Left Margin)
Top Margin : Number of blank lines at top of label
(subtracted from Height)
Left Margin: Number of blank characters at left of label
(subtracted from Width)
Form Definition Parameters
Spacing
: Blank lines between labels (in addition to Height)
Columns
: There may be from 1 to 6 labels across a form (cols).
Gutter
: Horizontal spacing between columns (in addition to Width)
 Select
Label Detail
Help Index
ESC=Exit
!N//!)
!    //!)
!1//!
!N//!
FLBLFORM2
HMLSTHIDX
Individual Label Layout
Example is a 6" by 2" label -- printed at 6 LPI and 10 CPI
Width=60, Height=12, Left Margin=10, Top Margin=3
123456789+123456789+123456789+
 Company
123456789+123456789+123456789+12
 Name/ATTN
123456789+123456789+123456789+12345678
 Addre
123456789+123456789+123456789+12345678
 Addre
123456789+123456789+123456789+12345678
 Addre
123456789+123456789+12345678 12345 123456789+
 Cy/St/ZIP
123456789+123456789+
 Country
 This line determines min label width
123456789+123456789+123456789+123456789+123456789+123456789+
Unused lines are omitted, leaving a single-spaced label.
Minimum configuration is Company/or/Name, Address 1, Cy/St/ZIP (3 lines)
 Select
Form Layout
Help Index
ESC=Exit
/Q!!.
FLBLFORM
PLBLFORM1
HMLSTHIDX
 "Form Layout
 (5)
 Gutter
 Vertical Spacing (1)
 Columns
 &(3)
 Select
Form Overview
Previous Page
Help Index
ESC=Exit
MLSTHIDX
Label Generation Screens
 During label generation, several screens are displayed to indicate the
 status of each process performed.  From most screens, you can press ALT+F10
 to terminate the output.  Termination can only be accomplished when the
 message "Press 'keyname' to Terminate" is displayed.
Building Addressee List
Building ZIPCODE Totals File
Sorting and Sequencing Bundles
Sack Assignment in Progress
Generating Labels
Under this screen, ALT+F10 displays a 'PAUSE' screen from which you
can print label alignment marks, or terminate the output.  In
addition, if output is to hard-copy, a 'Mount Forms' screen is
displayed.  For diskette output, 'Next Disk' screens are displayed.
ENTER=Help Index
ESC=Exit
!!//!
eMLSTHIDX
Label Destination Help
 Enter the DOS file name into which you wish the labels to be placed,
 or a printer name (LPTn or PRTn) to print to.
 If output is directly to a printer, checkpoints are taken every 100
 labels.  If to a diskette, multiple diskettes may be generated.
 If to a hard-disk, and the disk becomes full, the label generation
 is terminated.
ENTER=Help Index
ESC=Exit
 MLSTHIDX
Label Print PAUSE Screen
 This screen is displayed at label output start, or
 when you press ALT+F10 during label output.
 Press ENTER to begin/continue printing labels.
 Press ALT+F2 to print a set of alignment labels.
 Press ALT+F10 to terminate the label output.
If output is to disk, any previous file with
the same name is overwritten.
ENTER=Help Index
ESC=Exit
pMLSTHIDX
Totals Report Printer Control File
 This field is not required.  If not entered, you must insure that your
 printer is manually set to accommodate the # columns and lines/page enterd
 on the Mailing Description screen.
 Enter a blank field, PCF (Printer Control File) name, or press F3 for a
 list of available files from which you can select a PCF to fill in this
 field.
 If a PCF is selected, and a Reset Printer PCF is in effect, the Reset PCF
 will be outputted after the report is complete.
ENTER=Help Index
ESC=Exit
 MLSTHIDX
Totals Report Destination
 Once the labels have been generated, a report listing:
Total Labels per ZIPCODE
Labels/Groups per Sack
Sack Totals (pieces/weight)
 is generated.  You will need this information to fill out
 the USPS Bulk-Rate Mail request forms.
 Enter a DOS file name, or Printer Name (LPTn/PRTn).
 If a printer name is entered, a "mount form" message for plain
 paper is issued before the report is printed.
 If a file name is entered, it cannot be the same name as the
 labels destination.
ENTER=Help Index
ESC=Exit
Totals Report Lines/Page
 Enter the size of a page on your printer in Lines Per
 Page (LPP).  For example, an 11" page, set to 6 Lines
 Per Inch (LPI), would be 66 LPP, at 8 LPI, 88 LPP.
 Be sure to co-ordinate the Printer Control File with
 the lines/inch required for the lines/page.
ENTER=Help Index
ESC=Exit
 lMLSTHIDX
Totals Report Width
  Enter the width of the paper (in characters) on which
  the Mailing Report is to be printed.
  The minimum width is 80 characters.  The maximum
  is 250 characters.
  The number of data columns ZIP Code totals report
  will automatically be set based on the page width.
  Be sure to co-ordinate the Printer Control File with
  the page width which you enter.
ENTER=Help Index
ESC=Exit
MLSTHIDX
  Keyboard Help
 The "selector bar" determines the entry to be selected (ENTER).
 If a "Search" field is displayed at the top, you can use it to locate a
 specific entry by typing characters.  As each successive character is typed,
 the "list" section will scroll to the closest match on the search field's
 contents.
STANDARD KEYS
PgUp PgDn
= Scroll the list up/down one page
= Add a New Entry
= Delete the selected entry (press ENTER to Delete)
ENTER
= Update the selected entry
= Exit Field (without Saving), Exit Menu
 Keys
= Up/Down, Left/Right Selector Bar/Cursor movement
= Help for Current Screen/Field
= Help Index
CONTROL (CTRL) KEY FUNCTIONS (hold CTRL Key, press Additional Key)
CTRL+PgUp PgDn  = Scroll to the Top/Bottom of the list
CTRL+ENTER
= Save and Exit current Record/File
CTRL+END
= Delete to End of Line
CTRL+ESC
= Exit Screen without Saving updates
ENTER=Help Index
ESC=Exit
//MLSTHIDX
Form Feed After Label Help
 Labels are normally printed as if on a continuous form, with blank lines
inserted to space to the next label.  For some printers, (or when
printing envelopes) you may wish to use the Form Feed function to
position to the next label.
 This option is ignored when outputting to a word-processor (WordPerfect or
MicroSoft Word) file.
 When using the Form Feed function, your form must define a single column of
labels.  Selecting a form with multiple columns will result in an error
message: "Invalid form with Form Feed after labels"
 Select YES to insert Form Feeds instead of blank lines
NO  to insert blank lines
 The value selected is remembered for the next time you output labels.
ENTER=Help Index
ESC=Exit
t MLSTHIDX
Label Output Type
Select the type of output desired and press Enter.
If you are using WordPerfect 6.0, you should use
the Word for Windows option.  Word for Windows
produces a standard ASCII, Tab delimited file
which is recognized by WordPerfect 6.0.  This may
also prove to be the best option for other word
processors as well.
Labels are selected when you wish to produce a
print file directly to your printer.
ENTER=Help Index
ESC=Exit
 MLMAINT
Mailing Lists
  The "Mail List" display permits you to add, update,
  and delete the names of mailing lists, and update the
  "last mailed" date.
  A table of Mailing Lists is displayed.  To Add a new
  mailing list, press the INS key.  To Update the name
  or "last mailed" date, move the Selector Bar to a list
  Name, and press ENTER.  Once a list has been defined,
  it's "type" cannot be changed.
  To Delete a list, move the selector bar to a list name,
  and press DEL.
  NOTE:  When a list is deleted under this option, the
  Person File data is retained.  Only the list and it's
  immediate contents are removed.
ENTER=Mailing List Overview
ESC=Exit
//!!.
MMLSTTYPE
LMLISTS
CHMLSTCNT
PHPRSMLST
LHLOADLST
RHWIPELST
CHLCPYLST
CHLCNTLST
HMLSTHIDX
Mailing List Maintenance Overview
Mailing Lists are used to select names from the Person File for
inclusion in the given named Mail List.
Names in the Person file may be associated with multiple lists.
  Mailing List Types
  List Maintenance
  Contents Maintenance
  Person NAME List Contents
  Load List  (load/clear)
  Remove Mailing List and Contents
  Copying Mailing Lists
  Counting entries in Mailing/Loaded Lists
  Help Index
 and ENTER=Select
ESC=Exit
NMLSOV02
BUSPSPUBS
HMLSTHIDX
Mailing List Overview (Pg 1)
  The mailing list program prepares bulk mail labels and a ZIP code totals
  report which conforms to the US Postal Service regulations (as stated
  in the USPS booklet, "Third-Class Mail Preparation").
  Before you can create a mailing list, you must:
 Obtain a copy of "Third-Class Mail Preparation" booklet from your
local post office (a free publication).
 Record all addressees in the data base
 Define your labels/paper forms
 Enter the printer control codes for your printer.  (Only if the
printer is NOT IBM Proprinter I compatable, or the control codes
supplied with the program are not sufficient for your purposes.)
 Optionally, set program operating rules (Bulk Specs: pieces, weight).
 Optionally, define one or more mailing lists.  You can generate a
single set of labels for ALL members of the data base without defining
a mailing list.  You may have multiple lists loaded and printed.
  Output (labels and reports) can be printed, or routed to a DOS disk file,
  and printed using the DOS COPY command.  All diskette outputs (except the
  mailing Totals List Report) may be continued on multiple diskettes.
 Select
Next Page
Bulk Mail Books
Help Index
ESC=Exit
NMLSOV03
PMLSOV01
HMLSTHIDX
Mailing List Overview (Pg 2)
  The first step in generating mailing lists is to enter the name and address
  for each person in your list.  The data base allows for additional
  information, but only the First/Last Names, City, and State are required.
  A ZIP code is required if 3rd-class (bulk mail) rates are to be used.
  Note: A "Company Name" may be substituted for the Person Name fields.
  If you have an IMPORT file available, Select the Import/Export file option,
  and Import an ASCII file.
NOTE: This file must be in the format described
  in the User's Guide and Help Screens.
  To manually update the data base, select the 'Person List' Option.
  Either the contents of the person list, or a data entry form (if empty)
  will displayed.
From this list, you may add, update, or delete entries.
  Press INSert to add.  Move the selector bar to a name and press DELete to
  remove a member, or ENTER to update a member.
  In all cases, the data entry form will be displayed, with a 'mode' message
  on the line immediately below the screen title.
 Select
Next Page
Previous Page
Help Index
ESC=Exit
!K)//))
!L//))
NMLSOV04
PMLSOV02
HMLSTHIDX
Mailing List Overview (Pg 3)
 Define a list of Printer Control Files used to setup your printer for
  various LPI, CPI, and Print Quality combinations.
A starter set for
  printers that are 100% IBM Proprinter compatable is furnished with the
  program.
 These PCF's are a set of ASCII characters, represented by 1 to 3-digit
  numbers that your printer uses as control codes.  See your printer
  reference manual for which codes to use.  PCFs automate the task of setting
  your printer to the required format (e.g., lines per inch, lines per page).
 Give each PCF a 'name', and enter the codes under the Printer Control
  option.
 You can run the program without PCF's, but you must MANUALLY setup your
  printer before printing labels and forms.
 Select
Next Page
Previous Page
Help Index
ESC=Exit
!M//)
!M//)
NMLSOV05
PMLSOV03
HMLSTHIDX
Mailing List Overview (Pg 4)
  Define a list of forms to be used when printing labels.
  The area below shown as "Label Width" must be at least 35 characters.
  The lines between "Top Margin" and the last line on the label must be
large enough to contain the full address.
Column
Column
Top Margin
Left| 1
Mar | 2
Label Width
Space between labels
 Gutter
 Select
Next Page
Previous Page
Help Index
ESC=Exit
!N//!!
.$//!!.
/:!//
/I!//
PMLSOV04
HMLSTHIDX
Mailing List Overview (Pg 5)
 Mailing lists come in 6 categories:
List of person names, selected from those already in the
the data base.
ZIPCODE
List of full/partial 5-digit ZIP codes.  Partial (less
than 5-digit prefixes) e.g., 857__ produces 85700-85799
AREACODE
List of telephone area codes
CITY/STATE
List of Cities within States
COUNTY/STATE
List of Counties within States
STATE
List of States
 (Plus
LOADED LIST
Temporary grouping of any combination of the above lists.
 Select
Previous Page
Help Index
ESC=Exit
!L//)
!"//!..
OMLSOV01
MHMMENU
MMLMAINT
MHPERTBL
OHOUTPPTS
SHPSLUG
PPCFOV1
FLBLFORM
IHPLIMEX
NHSALLST
CHCNMLST
NHSUFLST
UUSPSRULE
UZIP4OV
LLBLG_OV
IIMPFILE1
DDOSVARS
UUEXPMODE
MAIN HELP INDEX
Overview of Program
Main Menu Description
Mailing List Maintenance
Maintaining the Person List
Outputting Mailing Lists
Substituting Names (Slugs)
Printer Control Files
Forms Overview
Import/Export Overview
Name Salutation Table
Compound Name Connector Table
Name Suffix Table
USPS Rules Overview
USPS ZIP+4 Service Overview
Label Generation Screens
Import/Export File Format
DOS Environment Variables
User Expertise Level
 and ENTER to View
ESC=Exit
/D../
 MLSTHIDX
  MAIN MENU HELP
There are 4 Sections to the Main Menu
  1. Person List & Mailing Lists:  Names, addresses and mailing lists are
accessed in this section.  Mailing Lists also give access to the
Contents of the lists.
 Be sure you have run the Forms Definitions and Printer Control
     Codes options (Section 3) prior to printing.
  2. Output Labels & Emport/Export ASCII Files:  Generation of sorted labels
and output files (for word processors, USPS Address Verification, etc.)
are performed in the Import/Export section.  You CANNOT output labels
unless the Form Definitions program (Section 3 ) has been run first!
  3. Printer Control Codes & Form Definitions:  Setup for printer (lines
per inch, characters per inch, etc.) and definition of forms for use
by the program (e.g., 3-Wide Labels, 1-Wide Labels, etc.)
  4. USPS Bulk Rate Rules & Program Rules:  This section is for setting
the guidelines for Bulk Mail of the Postal Service and for setting
the rules for program operation (e.g., phones with/without area codes,
zip codes required, etc.)
ENTER=Help Index
ESC=Exit
!N//!!..!
!N//!!
!N//!!
!N//!!
itMLMAINT
Mailing List Types
 This program supports 6 different types of mailing lists.  There may be more
  than one of each type (except the LOADED LIST).
 1. NAME
A list of individuals, selected manually from the person
list, or loaded during an Import ASCII file.
 2. ZIPCODE
A list of 1-5 digit ZIP codes.  All entries in the data
base which match the left-most digits present will be
outputted.  For example, 857 would output all ZIP codes
which start with 857 (85701->85799).
 3. CITY/STATE
A list of City/State combinatons.
 4. COUNTY/STATE  A list of County/State combinations.
 5. STATE
     A list of States.
 6. LOADED LIST
A single use of mailing lists.  This function may be used
to temporarily combine several lists into one for a single
mailing.  For instance, you might have a CITY/STATE list
for southern Nevada, and a State List for Arizona and
California.  You can load both lists into the LOADED LIST,
to produce a mailing to Arizona, California, and southern
Nevada.  Any combination of the above 4 types of mailing
lists may be included.  Duplicate addresses are removed.
ESC=Exit
ENTER=Maintenance Overview
!N//!
!N//!
!N//!
!?//!
!>//!
!D//!
 LMLSTHIDX
  Keyboard Help
 The "selector bar" determines the entry to be selected (ENTER).
  STANDARD KEYS
ENTER
= Execute the currently selected menu option
= Up/Down, Selector Bar/Cursor movement
= Help for Current Screen/Field
= Help Index
CONTROL (CTRL) KEY FUNCTIONS (hold CTRL Key, press Additional Key)
CTRL+ENTER
= Execute the currently selected menu option
Other available keys are described on the menu screen.
The ESC key will not exit from the main menu.
Select RETURN TO DOS instead.
ENTER=Help Index
ESC=Exit
 sMLSTHIDX
Optional Endorsement Lines
  Optional Endorsement Lines take the place of the USPS stickers on the first
  piece in a bundle.  If YES is selected, no bundle separator labels are
  printed for D, 3, and S bundles.  Instead, the first line on the first
  label in the bundle identifies the bundle.
Examples:
5-DIGIT
3-DIGIT
ALL FOR STATE
  Mixed state (MS) bundles still require the MS sticker, and a separator
  label is printed for them.
  NOTE:
When OEL's are used, one address line defined in your form is reserved
for the endorsement.  For instance, if your form defines a label as
6 lines, only 5 are available for address lines when OEL=YES is selected.
ENTER=Help Index
ESC=Exit
!N//!!
aMLSTHIDX
POSTBAR Bar Codes
 POSTBAR is a product distributed with PreSort
.  It interprets the data
 stream going to a printer, and inserts Postal Bar Codes as graphics.
 PreSort
 inserts the bar code in the data stream as a POSTBAR
 'manual-mode' string.
 You can choose to:
1. Print no bar codes
  NONE
2. Print the bar code at the top of the label
3. Print the bar code at the bottom of the label.
BOTTOM
 NOTE:
When you print bar codes, one address line is reserved for the bar code.
Bar coding is not available for word processor merge file output.
ENTER=Help Index
ESC=Exit
!N//!
PCFOV1
Printer Control File Name
  The Printer Control File Name is a 1-40 character Descriptive name for the
  printer control codes.
  Multiple printer control files provide ease of use for label generation.
  The files are used to set your printer to match the various forms def-
  ined in your program.  E.g., 1" X 3.5" Labels would use a 10-pitch (CPI,
  the USPS preferred character size), with 6 lines per inch (LPI) for line
  spacing.  Storing these settings for your personal printer makes the job
  much easier to print, especially when there are only a few formats used
  by you.
ENTER=PCF Overview
ESC=Exit
PPCFNAME
PHPCFCODE
HMLSTHIDX
Printer Control File Overview
  Printer Control Files are sequences of ASCII codes to be sent to the
  printer to set Pitch, Line Spacing, Print Quality, etc.
They are
  hardware (printer) dependent.  Since most printers emulate the IBM
  Proprinter series, control files for various Pitches, Line Spacings, and
  Draft/NLQ modes are supplied with the program.  If your printer DOES NOT
  emulate the Proprinter, you must generate your own set of control files,
  using the Printer manual or Technical Reference.  All FORM definitions
  REQUIRE a Printer Control File to be specified.  When a set of labels
  is to be printed, the PCF is the FIRST sequence of characters sent to the
  output file (even if on disk).  You are then given the chance to print
  alignment marks.
  One PCF may be specified as the Reset Printer Control File.  This PCF
  may be set from the Main Menu by pressing F3.  If a Reset PCF is specified,
  it is sent to the printer as the LAST sequence of characters after all
  reports.  You should select/setup a PCF that resets your printer to your
  NORMAL mode of operation.
 Select
PCF Names
Printer Control Codes
Help Index
ESC=Exit
NPCFPP2
PPCFOV1
IBM Proprinter Control Codes
  Only a subset of the IBM Proprinter control codes applicable to printing
  mailing labels are given in this help section.
  Code Name
Comments
ASCII Sequence
  ESC
Prefix for many controls
  CAN
Clears Printer Buffers
Use with EXTREME CAUTION
Carriage Return
Should be present in ALL
PCF's to insure carriage
is at left margin.
  DC2
10 CPI (pitch) setting
  DC4
Cancel double-wide by line
Form Feed`
Condensed Mode
Will not take effect if in
12 CPI mode.  Always set
10 CPI (DC2) first.
 Select
Next Page
PCF Overview
ESC=Exit
!N//!!
NPCFPP3
PPCFPP1
PPCFOV1
IBM Proprinter Control Codes
  Code Name
Comments
ASCII Sequence
  ESC A
Store Text Line Spacing
27 65
 is 1-85 for
/72 inch
spacing.  For 6 LPI, use 12:  26 65 12
Does not take effect until
a Start Line Spacing (ESC 2)
is encountered.
  ESC 2
Starts line spacing stored
27 50
by ESC A.  ESC A and ESC 2
are used as a 'pair'.
  ESC N
Set Auto Perf Skip
27 78 nn
nn is the number of lines to
skip.
  ESC O
Turn auto-perf skip off
27 79
  ESC T
Cancel Sub/Super script
27 84
 Select
Next Page
Previous Page
PCF Overview
ESC=Exit
!N//!!
NPCFPP4
PPCFPP2
PPCFOV1
IBM Proprinter Control Codes
  Code Name
Comments
ASCII Sequence
  ESC 0
Set 8 LPI spacing
27 48
Does not require ESC 2
  ESC 4
Set top of form
27 52
  ESC 5
Set Auto Line Feed
27 52 0
Overrides DIP switch 3
27 52 1
Should always be used to
turn ALF OFF (27 52 0).
  ESC 6
Select Character Set 2,
27 54
which contains foreign
language symbols.
Overrides DIP switch 5.
  ESC :
12 CPI
27 58
Should always be preceeded
by DC1 (18) to turn
condensed mode off.
 Select
Next Page
Previous Page
PCF Overview
ESC=Exit
!N//!!
PPCFPP3
PPCFOV1
IBM Proprinter Control Codes
  Code Name
Comments
ASCII Sequence
  ESC I
Select print mode
27 73 n
n=0 Draft Mode
n=2 NLQ
  ESC C
Set form length in lines
27 67
=Number of lines/page
Also sets Top of Form.
Auto Perf Skip is turned
OFF.  Co-ordinate this
command with your line
spacing.
  ESC C 0
     Same as ESC C, but
27 67 0
length of page in inches.
  ESC E
Set Emphasized Printing
27 69
  ESC F
Cancel Emphasized Printing
27 70
  ESC G
Double Strike NLQ Printing
27 71
  ESC H
Cancel Double Strike NLQ
27 72
 Select
Previous Page
PCF Overview
ESC=Exit
!N//!!
)!!))
 MLSTHIDX
  4-Characters Maximum Field Length
(REQUIRED)
  The USPS prefers that each bundle be approximately
  4 inches thick (maximum).
  Enter the number of pieces that will make a 4 inch
  bundle.  Each bundle (group) is marked in the label
  output by a separator -- 'D' '3' 'S' 'MS'
  Where more than one bundle (4" thick) is produced for
  a zipcode, label "separaters" will appear in the
  appropriate place (with total pieces for each bundle).
ENTER=Help Index
ESC=Exit
, MLSTHIDX
  6-Characters Maximum Field Length (##.
(REQUIRED)
  Enter the weight (in pounds) of each piece.  Be accurate,
  as this weight is used in the calculation for the number
  of pieces per sack.
If accurate scales are not
  available, weigh a stack of 50-100, and divide by the
  number of pieces weighed.
ENTER=Help Index
ESC=Exit
MLSTHIDX
Program Rules and Tables Help
  Program rules are parameters that customize PreSort
  your individual requirements.There are five parameters that you
  may set.
  USPS Bulk Rate Rules allows you to change the rules that
  PreSort
 uses to prepare your third class bulk mail
  Name Salutations allows you to add, or delete salutations from
  the list that PreSort
 recognizes.
  Compound Name Connectors allows you to add,or delete compound
  name connectors from the list that PreSort
 recognizes.
  Name Suffixes allows you to add, or delete suffixes from the
  list that PreSort
 recognizes.
ENTER=HELP INDEX
ESC=EXIT
Print ZIPCODE Totals Report
 Select YES to print a list of all ZIP codes in the mailing,
along with the total number of pieces to each ZIP.
 Select NO  bypass the report.
 This report is not required to submit a mailing to the USPS.
ESC=Exit
ZHZIPRQ
PHPHONFMT
VHRQVZIP
UHUARMSW
THTPATH
HMLSTHIDX
Program Rules
The Program Rules customize the way
several program functions operate.
Select an option below (
 Keys) and
press ENTER for detailed help about
the rule.
Zip Code Required
Phone Number Format
Validated Zips Required
User Alarm
Temporary File Path
Help Index
 and ENTER to View
ESC=Exit
 tMLSTHIDX
Selection Tables Help
 A selection table displays a list of eligible entries from which you select
  one to satisify a previously-displayed requirement.  For instance, when
  adding an entry to the LOADED LIST, a list of Mailing Lists is displayed.
 Use the PgUp, PgDn,
 keys to scroll through the list.  If a "locator" is
  displayed at the top of the list, you may type characters to locate either
  the specific entry, or one near it.
 Once you have moved the "selector bar" (Select Operation) to an
  entry, press the ENTER key to complete the selection process.
  Previous screen will be displayed.
 If you do not wish to select an entry from the list, press ESC or CTRL+ESC.
ENTER=Help Index
ESC=Exit
MLSTHIDX
  Keyboard Help
 The "selector bar" determines the entry to be selected (ENTER).
 If a "Search" field is displayed at the top, you can use it to locate a
 specific entry by typing characters.  As each successive character is typed,
 the "list" section will scroll to the closest match on the search field's
 contents.
STANDARD KEYS
PgUp PgDn
= Scroll the list up/down one page
= Add a New Entry
= Delete the selected entry (press ENTER to Delete)
ENTER
= Update the selected entry
= Exit Field (without Saving), Exit Menu
 Keys
= Up/Down, Left/Right Selector Bar/Cursor movement
= Help for Current Screen/Field
= Help Index
CONTROL KEYS (hold CTRL Key, press Additional Key)
CTRL+PgUp PgDn  = Scroll to the Top/Bottom of the list
CTRL+ENTER
= Save and Exit current Record/File
CTRL+END
= Delete to End of Line
CTRL+ESC
= Exit Screen without Saving updates
ENTER=Help Index
ESC=Exit
iMLSTHIDX
User Expertise Level
  The user expertise level (Novice/Expert) is displayed at the bottom
  of the main menu.  You may exchange one mode for the other by pressing
  F2 on the main menu.  The default at installation is Novice.
  NOVICE:  Whenever exiting from a screen will cause loss of data entered
on that screen (pressing the ESC key), the user is requested
to confirm the exit from the screen by pressing ESC (again).
Inadvertent loss of keystrokes by pressing ESC on the first
field of a screen is prevented.
  EXPERT:  No confirmation for exit from a data entry screen without saving
is requested.
  The NOVICE exit confirmation only applies to data entry screens where
  data base updates which the user entered would be lost.
ENTER=Help Index
ESC=Exit
!N//!!
!N//!!
uUSPSRULE
USPS Rules: Minimim Qualifications for Mailing
 3rd Class:
Currently, USPS requires 200 pieces of mail or 50 pounds
to qualify for 3rd Class Bulk Mail rates.
Change the 5-digit bundle count to 50 when printing Barcode
rate labels.
 1st Class:
Currently, USPS requires 500 pieces, with no minimum
number of pounds to qualify for 1st Class Presort rates.
Change the minimum number of pieces to 500 and the
5-digit bundle count to 50 when performing 1st Class presort.
ENTER=USPS Rules Overview
ESC=Exit
!A//!
!A//!
USPS Rules: Optional State Sack for 3/5 Digit bundles
You may request that PreSort
 generate a State sack if
any 3 or 5 Digit bundles exist, within a state, that have
not been assigned to another sack.
This may speed up the delivery of your mail but does not
qualify for any lower postal rates.
ENTER=USPS Rules Overview
ESC=Exit
USPSRULE
USPS Rules: Applying Address Correction
Currently, the USPS allows one free application of address
correction to your list.  In order to qualify, you must have
a minimum number of names in your database.  The present
number to qualify is 300.  Check with your local USPS office
for details on obtaining this service.
ENTER=USPS Rules Overview
ESC=Exit
tUSPSRULE
USPS Rules: Apply Zip+4 Update - Footnote Handling
Some of the "error" messages generated by address correction
are "informational" only (address correction was still applied
to the records).  These messages can cause your error listing
to become quite large.  To avoid this, you may stipulate to
PreSort
 that you want to exclude these informational
messages from the USPS error list returned.
On the "Informational" line, list the error codes (as found
on the address correction summary) you wish to Exclude from
the error list.
On the "Errors" line, list the error codes you wish to Include
in the USPS error list.
You have the option when applying Zip+4 Service to record
all footnotes, regardless of how they are specified here.
ENTER=USPS Rules Overview
ESC=Exit
USPSRULE
     USPS Rules: Minimim Percentage for Barcode Rates
 Currently, the USPS requires 85% of your mailing to have ZIP+4
 Delivery Point Bar Codes to qualify for the lower rate.
 If this percentage is not met, PreSort
 will inform you,
 and generate a Basic 3/5 PreSort mailing.
 Be sure to run address correction before attempting to mail
 at the Bar Code rates.  Check with your local post office
 for information on obtaining address correction.
ENTER=USPS Rules Overview
ESC=Exit
 USPSRULE
USPS Rules: Bundling Requirements
Bundle Type
Basic 3/5
Barcoded & 1st Class
# of pieces
# of pieces
5-Digit
10 or more
10 or more
3-Digit
10 or more
50 or more
State
10 or more
10 or more
Mixed State
10 or more
10 or more
ENTER=USPS Rules Overview
ESC=Exit
 USPSRULE
USPS Rules: Minimim/Maximum Sack Requirements
  Currently, the USPS requires a separate sack when either
  125 pieces or 15-pounds of mail exist for any of the
  bundles specified above.
  Current weight requirements are:
40 pounds preferred maximum weight per sack
70 pounds absolute maximum weight per sack
ENTER=USPS Rules Overview
ESC=Exit
 MLSTHIDX
  60-Characters Maximum Field Length
  15-Lines of 60 characters
(NOT REQUIRED)
  Press ENTER on each line (except the last) to move
  to the next line.
  Press ENTER on the last line, or CTRL+ENTER from ANY
  point on the screen, to Exit and Save the contents.
  Press ESC on any line (except the first) to restore the
  original comments after changes have been made.
  Press ESC on the first line, or CTRL+ESC on any line
  to return without updating the comments.
ENTER=Help Index
ESC=Exit
!;//)
!;//!)
!;//!)
!;//!)
+ZIP4OV
Apply ZIP+4 Exception Report
 Enter the DOS file name (or printer name) where the USPS
  'Apply ZIP+4 Exception' report is to be placed.  The report
  is formatted for 60 lines/page, and 80 characters/line.
 Select YES/NO to Clear/Not Clear the error file when the report
  is completed.
ENTER=USPS Overview
ESC=Exit
nMLSOV01
List of USPS Publications for Bulk Rate Mailers
  Third-Class Mail Preparation
Booklet
Basic information about 3rd-Class mailing.  Minimum piece/weight
requirements, Bundling (D,3,S,MS groups), Sacking requirements.
This program meets all specifications within the booklet except for
Carrier Route Presort  (CRT-RT-SORT).
Contains order form for the Domestic Mail Manual described below.
  Domestic Mail Manual
Manual
Furnishes State BMC (Buld Mail Center) locations used on sack labels.
For State and Mixed States sacks, this program prints "
for these fields.  You will need the Domestic Mail Manual (or help
from your local post office) to complete those labels.  The information
is not included in the program, as the USPS periodically changes BMC
centers during re-organizations.
For 5-DG PKGS and 3-DG PKGS sacks, the city and ZIP code for the sack
label is derived from the City/State in the data base.  (5-DG and
3-DG sacks contain groups for the same City.)
ENTER=Return to Overview Help Screen
ESC=Exit
!N//!!
!N//!!
MMLSTHIDX
  USPS Rules Help
 The USPS rules are MAILLIST's definition of the USPS bulk-rate mail and
 ZIP+4 service regulations.  The defaults provided with the program are the
 regulations in effect when the program was generated.
They were derived
 from the USPS publications: "Third-Class Mail Preparation",
 "Domestic Mail Manual", and from the ZIP+4 Service forms.
 One rule (Force Sack if 5/3-digit or State group is found) is an optional
 feature.  It is not necessary for this rule to be 'YES' (the default).
 Chapter 4 of the booklet states:  "A State sack may contain fewer than 125
 pieces or 15 pounds of mail."  The rule is set so that all groups other
 than "MS" (Mixed States) will be placed in a sack that is at least directed
 to the state Bulk Mail Center (BMC).  This should improve the USPS's
 efficiency (get your mail delivered sooner), as the small groups will only
 have to be sorted once (at the state level).
 If the postal service changes any of these regulations, you can change the
 appropriate field on the USPS Rules screen.  It will be "remembered" from
 session to session.  To retrieve the built-in defaults, press F2.
ENTER=Help Index
ESC=Exit
 HPSTATE
List of Valid USPS State Abbreviations
 Alabama
Maine
Rhode Island
 Alaska
Maryland
South Carolina  SC
 Arizona
Massachusetts
South Dakota
 Arkansas
Michigan
Tennessee
 California
Minnesota
Texas
 Colorado
Missoruri
 Connecticut
Montana
Vermont
 Dist. Columbia
Nebraska
Virginia
 Florida
New Hampshire
Virgin Islands  VI
 Georgia
New Jersey
Washington
 Guam
New Mexico
West Virginia
 Hawaii
New York
Wisconsin
 Idaho
North Carolina  NC
Wyoming
 Illinois
North Dokata
 Indiana
 Iowa
Oklahoma
 Kansas
Oregon
 Kentucky
Pennsylvania
 Louisiana
Puerto Rico
ENTER=Previous Screen
ESC=Exit
ZIP4OV
USPS Rules: Apply Zip+4 Update - Footnote Handling
Some of the "error" messages generated by address correction
are "informational" only (address correction was still applied
to the records).  These messages can cause your error listing
to become quite large.  To avoid this, you may stipulate to
PreSort
 that you want to exclude these informational
messages from the USPS error list returned.
You have the option when applying Zip+4 Service to record
all footnotes, regardless of how they are specified here.
Regardless of the footnotes, an error will be recorded in
the following cases:
No Zip+4 Returned
Address has changed in database since Zip+4 Export
ENTER=USPS Rules Overview
ESC=Exit
MLSTHIDX
Optional Word Processing Fields
  When outputting labels to a word processing file (MS/Word or WordPerfect),
  you may wish to place additional data fields in the output file for use
  within the word processor (such as for creating form letters).
  Select 'YES' to append 15 additional fields following the label lines.
  The fields added are (in this order):
Full Name
Salutation
First Name
Middle Name
Last Name
Suffix
Title
Company
     Address 1
Address 2
Address 3
State
ZIP code
Country
  These fields are outputted "as is", with no conversion to upper case,
  following the label fields.
Note: 'USA' and blank are both outputted as a NULL field.
     Other country names are outputted "asis".
ENTER=Help Index
ESC=Exit
!N//!!
AIMP_ZIP4
ZUSPEXRPT
FFORCE_Z4
ZEXP_ZIP4
IHPLIMEX
HMLSTHIDX
USPS ZIP+4 Service Overview
 The United Stats Postal Service (USPS) supplies a service which will update
 diskette files with the correct ZIP+4, Carrier Route, and Delivery Address.
 You furnish them with diskettes, fill out a form, and they return diskettes
 with updated addresses, ZIP codes, and Carrier Routes.  The ZIP+4 Export
 option creates the diskettes for the USPS.  The Apply ZIP+4 Update option
 reads the diskettes returned from the USPS, and applies the updates to your
 data base.
 There is a flag in the Person File, indicating whether this function has
 been applied to each person, and whether their address has changed.
 Export outputs records to the ZIP+4 address correction service.
 Import applies updates to all records for which the USPS returns a 10-digit
 ZIP, and the address has not changed in the data base since the export was
 generated.
 Updating addresses will cause those persons to be exported during the next
 Generate USPS ZIP+4 run for re-verification.
Select
Apply ZIP+4 Update
ZIP+4 Error List Report
ESC=Exit
 Forcing All Entries
ZIP+4 Export
Import/Export Overview
Help Index
!N//!
!G//!
!N//!
MLSTHIDX
Label Print Direction (Order)
  If you use label/tab affixing machinery, you may find that
  using them "reverses" the order of your labels.  This is due
  to many of the machines placing pieces on top of the preceding
  ones, thus reversing the order.
  If your mail will be processed by such a machine, you will
  want to print your labels in "reverse" order, thus making
  the final result in the correct sorted order.
ENTER=Help Index
ESC=Exit
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